Submit a Proposal

IMPORTANT DEADLINES

10 October 2018 Opening Call for Proposals (Full session, Single presentation, Side meeting & Demonstration)
30 November 2018 Deadline submissions for Full session and Single presentation
11 January 2019 Deadline submissions for Side meeting and Demonstration
End of January 2019 Submitters will receive decision on programme inclusion
28 January 2019 Opening Call for Lightning Talks
18 February 2019 Opening Call for Posters
15 March 2019 Deadline submissions for Call for Lightning Talks
15 April 2019 Deadline submissions for Call for Posters

 

SUBMITTING PROPOSALS

Proposals must be submitted electronically. By clicking on the below ‘Submit’ buttons, you will be automatically directed to the GÉANT Indico platform. Access to the electronic submission system is available by using federated login.

Before you submit your proposal watch this short animation featuring a handful of useful tips to ensure the positive outcome of your submission. Happy viewing!

5 Steps to a successful Lightning Talk proposal

 

Lightning Talk proposals

(5 minutes)

Deadline – Friday, March 15

Lightning Talks focus on one key point. This can be an idea, a successful project, a cautionary story, a collaboration invitation, a quick tip or demonstration. It is an opportunity for ideas to get the attention they deserve, within a maximum of 5 minutes. The clock will be ticking, so get prepared!

All Lightning Talk submissions will be reviewed by the TNC19 Programme Committee and all submitters will be notified at the beginning of April 2019.

Proposal abstracts should include:

  • Presentation title
  • Presentation description
  • Presenter’s name and affiliation
  • Authors names and affiliations (if different from the presenter)

 

Submit proposal

 

 

(Digital) Poster proposals

Deadline – Monday, April 15

This year the posters sessions at TNC19 will go completely digital. Digital posters only will be featured this year. All posters will be displayed on allocated screens on a rotation basis in a continuous timed loop during the conference on 17, 18 and 19 June.

The poster should summarise your work with graphs and images and tell a story, text should be used sparingly. Featuring a poster at TNC will be an excellent advertisement for your work and can act as a great conversation starter with TNC delegates.

Selected posters will be displayed in an area next to the parallel sessions and on the conference website. A QR code will be assigned to each poster to enable visualisation on the TNC19 website. Please note that posters presentation slots will not feature in the programme this year.

Poster proposals may include future work that is expected to produce results in the first half of 2019. Abstracts should clearly indicate what work has already been done and what still has to take place.

Applications should provide the following information:

  • Title of the poster
  • Name, affiliation, and contact information of the submitting author
  • Names, affiliations, and contact information of any additional authors
  • An abstract (max. 1 pages of A4) describing the content of the poster
  • A draft poster may also be submitted to support the abstract

Format

Please note that if you cannot meet the following requirements, we will not be able to accept your poster.

  • PDF, Power Point Presentation or PNG
  • The poster will presented in a landscape layout format
  • 4K – optimal resolution (FullHD – minimum resolution)

Accepted posters must be submitted in the correct digital format on Monday May 27th. The organisers will make sure the poster is displayed and linked correctly, on the allocated screens in the poster area and on the website.

The following information will be required as contact details to appear next to the poster on the TNC19 website:

  • Name, affiliation, and contact information of the submitting author
  • Names, affiliations, and contact information of any additional authors
  • Email addresses
  • Phone numbers

 

Call for poster will open on February 18

 

 

Single presentation proposals

(25 minutes)

Deadline: Friday, November 30

During the submission process, submitters will need to answer a set of questions and attach a pdf of the full proposal. Abstracts (the attachment) should be about 1200 words (two A4 pages) and may include future work that is expected to produce results in the first half of 2019. These should clearly indicate what work has already been done and what still has to take place. A single presentation will be part of a track that will take place during the 3 official conference days.

Every presentation submission will be reviewed by the TNC19 Programme Committee who will notify all submitters at the end of January 2019.

Abstract proposals must include:

  • Presentation title
  • Presenter’s name and affiliation
  • Authors names and affiliations (if different from the presenter)
  • Presentation description

 

Submission is now closed

 

Full session proposals

(90 minutes)

Deadline: Friday, November 30

During the submission process, submitters will need to answer a set of questions and attach a pdf of the full proposal. We require the details of every single session contributor who will be participating as a speaker. Abstracts (the attachment) should be about 1200 words (two A4 pages) and may include future work that is expected to produce results in the first half of 2019. These should clearly indicate what work has already been done and what still has to take place. A full session will be part of a track that will take place during the 3 official conference days.

All full session submissions will be reviewed by the TNC19 Programme Committee and all submitters will be notified at the end of January 2019.

Proposal abstracts should include:

  • Presentation title
  • Presenter’s name and affiliation
  • Authors’ names and affiliations (if different from the presenter’s)
  • Presentation description

 

Submission is now closed

 

Side Meeting proposals

Deadline: Friday, January 11

TNC is a popular conference and brings together a large number of representatives from the NREN community.  We understand that this is a natural time to hold side-meetings and appreciate the demand from the community, but unfortunately, due to the limited number of rooms and time slots available, we will not be able to support every request.

GÉANT will prioritise allocation of meetings in the following order:

  • GÉANT community events with limited budget / opportunity to meet elsewhere.
  • GN4-3 meeting requests.
  • Other meeting requests from GÉANT members.
  • All other meeting requests.

Side meetings allocated as part of sponsorship for TNC are managed separately.

The following criteria for evaluation will also be applied:

  • Submission for an interactive meeting and not a presentation for the main programme.
  • Submission with a clearly identified audience that will be attending TNC19.
  • Submission complete and including all the requested information.

Submitters will be notified by the end of January 2019.

Meeting proposals should include:

  • Title
  • Submitter’s name and affiliation
  • Meeting description
  • Intended audience
  • Estimated number of attendees
  • Budget holder
  • Duration
  • Technical requirements
  • Meeting format

Ad-hoc Meeting Space

At TNC19, one room will be made available for ad-hoc meetings. A sign-up system will be on first-come, first-served basis. If this meets your needs, please consider using this system instead of applying for a formal side meeting space.

Arranging your own meeting

If you have available budget and the capacity to plan your own event, please take this into consideration and let us know. We can help you to get in touch with local venues (including hotels) that might be able to provide a room for your side meeting. We kindly ask that all side meetings are arranged outside of the main conference programme.

Submission is now closed

 

Demonstration proposals

Deadline: Friday, January 11 2019

The Demonstrations track is an opportunity for researchers, developers and partners to present their services, innovative prototypes, practical developments, on-going projects, lessons learned and recent results  that are relevant to the conference’s topics of interest. All submitters will be notified by the end of January 2019.

Demonstrations will be possible throughout the conference in a dedicated area. Each accepted demonstration will be assigned 1 slot of 30 minutes each.

Submission is now closed

 

 

 

NOTE
As part of your submission, we ask you to give us your name and email address. We collect this personal data so that we can inform you of the outcome of the marking process. Please see the GÉANT Privacy Policy for further information about how we collect and process personal data and your rights regarding that process.